The first 10 things you should do in Microsoft Teams

Chloe Mustafa
Categories: Increase Productivity
Tags: Microsoft Teams remote working

Microsoft Teams has become the business solution of the year as a result of the increasing need for the global workforce to work from home where possible, due to the Coronavirus (COVID-19) pandemic. The centralised work-hub was already a favourite among its 12 million users, with this number jumping to 44 million daily users in recent weeks, as it enables users to collaborate, chat, and access files all from one single platform — making work a lot simpler and easier.

However, for new users, Teams can feel a bit unwieldy due to its sheer potential. To help business get their shared workspaces organised, we have outlined the first 10 things that you should do when you start using Microsoft Teams.

1. Start with chat

Create a small group chat with colleagues you work with most closely, a great way to communicate in the moment. You can name and 'favourite' the chat for easy reference.

2. Connect from anywhere

Download the Microsoft Teams desktop and mobile apps to enable teamwork from anywhere

teamwork hub

3. Go big

Create larger teams with dedicated channels to specific topics, projects, disciplines, whatever you like. Better to have fewer, larger teams with more channels than many, small teams with few channels.

creative capabilities

4. Customise channels

Upload files to the appropriate channel and pin frequently used files to make it easier for everyone to find.

social support

5. Add apps to channels

Do more in one place by integrating favourite apps and services such as Word, PowerPoint, Excel, PowerBI, Planner, SurveyMonkey, HootSuite and more with team chats and meetings.

pull data together

6. Consolidate 'need to know' content

Use OneNote or the Wiki feature to spotlight important content, meeting follow-ups, best practices, goals, and keep them separate from conversations.

7. Spotlight resources

Pin key websites used to track news, performance, live site monitoring or metrics tracking so everyone can access this information right within Teams.

8. Elevate email conversations

Forward email to a team channel to continue the discussion in a threaded chat conversation, with attachments automatically uploaded for easy team co-authoring.

9. Share content from other services

Set up connectors to push rich content into Microsoft Teams from services like Trello, GitHub, Bing news, or Twitter; and get notified of the team's activity in that service.

Home working icons-health

10. Help foster active channels

Be personally active in channels and @team to highlight posts for the whole group.

Getting started with Microsoft Teams can be that simple. But if you're looking for more detail, why not download our Quick Start Guide to Microsoft Teams, or speak to a member of the Cobweb team about more bespoke training options.

Related Articles

Play Microsoft Teams bingo 🎉

Have some fun with colleagues during your next Teams meeting with a game of bingo!

Read More

Microsoft 365 | updates and coming soon

We delve into the latest updates that were announced as part of Microsoft Build. A must-read for the developers and IT admins out th...

Read More

Microsoft Teams updates | April 2020

Last month's Microsoft Teams updates include a wealth of much-anticipated features. Find out what they are here.

Read More

Top tips to enhance your Microsoft Teams online meetings

Make sure that your online Microsoft Teams meetings are the best they can be with our top tips

Read More